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Performance should be analysed through regular KPI and performance reports. These reports will drive decision making and are enabled by accurate ERP master data.
Performance data, feedback, audit reports, KPIs
Process improvement plans, updated procedures, accurate inventory levels
Enhanced efficiency, reduced costs, improved compliance
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Effective demand planning and forecasting is critical to aligning material availability with operational needs. This process must be informed not only by short-term production schedules but also by long-term Life of Mine (LoM) and asset management plans,to ensure materials are available throughout the entire mining lifecycle
Once the planning for a new asset has been completed, the organisation can proceed with how they will procure the asset (via a tender/contract, or purchase order etc).A critical spares analysis should be carried out to determine risk of extended downtime in the event of an unplanned failure & inventory holdings should be adjusted accordingly.
Strategic sourcing sets the foundation for parts availability and cost control by aligning supplier selection and contract terms with operational needs.
Effective procurement ensures timely acquisition of goods and services that meet quality, cost, and schedule requirements. Operations and Maintenance provide demand forecasts and specifications, Supply Chain executes purchase orders and manages vendor relationships, while Finance oversees financial controls and payment processes.
The movement of materials from suppliers to site demands seamless coordination. Supply Chain oversees freight contracts and shipment tracking, Operations communicates operational priorities, Maintenance communicate urgency and identifies critical spares for expedited handling, and Finance monitors freight costs and compliance.
Accurate and consistent cataloguing is fundamental to effective materials management. Establishing clear master data standards ensures that every item is uniquely identified, described, and categorised in a centralised system.
Repairable items are high-value, long-lead, or critical components that can be refurbished and returned to service rather than replaced, delivering significant cost savings, reducing lead time risks, and improving asset availability. Credit returns involves returning unused or excess materials to the warehouse or suppliers for a credit or refund
Master Data must be accurately entered and updated into an organisation's computer systems as information about the material changes over time. This goes for all types of Master data in the system.
Warehousing focuses on the physical flow of goods receipting deliveries, storing items in safe and accessible locations, issuing them to end users and conducting stock takes.
Inventory control is the governance and oversight of stock monitoring stock-outs, identifying surpluses, reconciling variances, and ensuring the ERP or materials management system master data is updated accurately and in real time.
Delivery and Distribution ensures materials are delivered from the warehouse or laydown areas to the operational point of use, the end user. Smooth distribution and goods tracking systems can minimise downtime.
Disposal covers the responsible handling of obsolete, damaged, or non-conforming materials that cannot be returned or reused. Effective repurposing and recycling reduce waste, improves ESG performance, and can generate secondary revenue streams. This ensures that surplus or obsolete materials are repurposed for alternate uses.
Continuous improvement ensures the organisation evolves with operational needs, technology advancements, and regulatory changes, sustaining efficiency and resilience over time.
Cost control is used to maximise value from assets while staying within budget. By monitoring and managing costs at each stage. Cost control is driven and made possible by accurate master data and KPI monitoring.
Performance should be analysed through regular KPI and performance reports. These reports will drive decision making and are enabled by accurate ERP master data.
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"Materials Management is the process of planning, acquiring, handling, and controlling materials used in production or operations. It ensures that the right materials are available at the right time, in the right quantity, and at the right cost."
